Seven Key Steps to Editing Your Business Documents

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Seven Key Steps to Editing Your Business Documents

What does it take to create fantastic business documents?

Plain text on a page isn’t enough for an effective business document. If you are creating documents that you want to make sure will communicate their point, it is key to go through an editing process after the content is created.

At Peacock Pen, we have seven essential factors to consider while editing business documents.

The Seven C’s of Editing

  1. Clarity: Make sure wording is clear for the intended audience. For non-technical audiences, it is highly suggested to remove jargon, acronyms, and technical terms.
  2. Consistency: The voice, tone, lists, punctuation, capitalization, styles, and formatting are in harmony throughout the document
  3. Comprehension: Much of comprehension has to do with formatting – does the most important information stand out? Is it easily read and consumed? Can content best be presented in a list, table, or figure? 
  4. Currency: All data is up-to-date: names, titles, hyperlinks, cross‑references, email, phone numbers, etc. 
  5. Coherence: Is the wording or phrasing confusing or hard to understand? Is it in the most logical order? 
  6. Completeness: Does the content/document contain everything needed? Does it fully follow the template or outlined table of contents? 
  7. Creativity: Apply imagination to presenting information in interesting and easy-to-read ways, such as infographics, roadmaps, photos, and other imagery, formats, or looks. 

Consider each of the 7 C’s of editing to create effective business documents that clearly communicate their intended messages. It is a good idea to have at least one other person look over your work with these 7 C’s in mind to ensure nothing is overlooked.

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